Purchase Ledger Management:

• Maintain purchase ledger and invoice codings in Dext.
• Manage purchase orders in ApprovalMax.
• Seek and verify approvals for non-PO invoices.

Sales Ledger Management:

• Maintain sales ledger and invoice codings.

Asset Management:

• Add and remove assets from the financial asset register.
• Collaborate with the operational team to reconcile the financial asset register with the equipment log.

Financial Operations:

• Support the finance manager with month-end close duties.
• Manage the finance inbox, distribute emails as necessary, submit invoices to Dext, and file emails in appropriate folders.
• Respond to email queries and verify supplier statements.
• Update the bank account and work with the finance manager to ensure reconciliation.
• Assist the finance manager in updating the daily cash forecast.
• Prepare the bi-weekly payment run and distribute remittance advices.
• Provide payroll support to the finance manager.
• Set up inter-account transfers as instructed.
• Keep contact details in Xero current.
• Support the finance manager to ensure the timesheet system is up to date.

Administrative Support:

• Support the office manager with travel plans, supplier rates, and other requests as required.
• Perform administrative filing.
• Provide absence cover for the enquiries inbox.

Reporting:

• Update the analysis of forecast files and balance sheet reconciliations with the finance manager.
• Generate monthly cost center reports.
• Prepare monthly reports or additional reports as requested.

Miscellaneous:

• Perform other ad hoc duties relevant to the role.