Accounts Assistant

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Accounts Assistant

  • Location: Bedford
  • Salary: £28000.00 - £30000.00 per annum per year
  • Job Type:Permanent

Posted 24 days ago

  • Sector: Accountancy & Finance Recruitment
  • Contact: Dayam Ali
  • Contact Email: DAli@theonegroup.co.uk
  • Start Date: ASAP
  • Expiry Date: 25 June 2024
  • Job Ref: BBBH51948_1718964155
Accounts Assistant - Finance Dept



Key Responsibilities:

  1. Purchase Ledger Management:

    • Maintain purchase ledger and invoice codings in Dext.
    • Manage purchase orders in ApprovalMax.
    • Seek and verify approvals for non-PO invoices.
  2. Sales Ledger Management:

    • Maintain sales ledger and invoice codings.
  3. Asset Management:

    • Add and remove assets from the financial asset register.
    • Collaborate with the operational team to reconcile the financial asset register with the equipment log.
  4. Financial Operations:

    • Support the finance manager with month-end close duties.
    • Manage the finance inbox, distribute emails as necessary, submit invoices to Dext, and file emails in appropriate folders.
    • Respond to email queries and verify supplier statements.
    • Update the bank account and work with the finance manager to ensure reconciliation.
    • Assist the finance manager in updating the daily cash forecast.
    • Prepare the bi-weekly payment run and distribute remittance advices.
    • Provide payroll support to the finance manager.
    • Set up inter-account transfers as instructed.
    • Keep contact details in Xero current.
    • Support the finance manager to ensure the timesheet system is up to date.
  5. Administrative Support:

    • Support the office manager with travel plans, supplier rates, and other requests as required.
    • Perform administrative filing.
    • Provide absence cover for the enquiries inbox.
  6. Reporting:

    • Update the analysis of forecast files and balance sheet reconciliations with the finance manager.
    • Generate monthly cost center reports.
    • Prepare monthly reports or additional reports as requested.
  7. Miscellaneous:

    • Perform other ad hoc duties relevant to the role.


Education and Experience:

  • Part Qualified Accountant or qualified by experience.
  • Experience with Xero, ApprovalMax, corporate internet banking, and timesheet systems is desirable.
  • Essential understanding of VAT.


Basic Requirements:

  • Proficiency in Microsoft software packages (Excel, Word, PowerPoint, Outlook, etc.).


Other Information:

  • Position Type: Permanent, full-time
  • Location: MIP Discovery, Colworth Park Site
  • Eligibility: Must be legally able to live and work in the UK.