I am looking for Legal Secretaries and Administrator's with experience in Conveyancing to join a Top 50 law firm at their office In Chelmsford.
Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.
Accountabilities
The successful candidate will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:
- Able to update clients and agents regularly and provide email and phone cover when team leader is not available
- Drafting contract packs and ad hoc letters
- Preparing files for completion and attending to post-completion matters through to file closure
- Able to show initiative when responding to queries and actively try to seek solutions to problems
- Supporting and building working relationships with the team leader and wider team members
- Effectively liaising with staff from other departments and external contacts as required
- Accurately maintaining and updating client and other relevant contact details on the firm's database
- Processing all forms including client questionnaires, money laundering form
- Assisting in maintaining compliant and accurate file management and office systems
- Proof reading all work, checking for spelling and grammar
- Preparing report bundles both electronically and manually
- Preparing completion statements and accounts forms
- Scheduling and managing deeds to ensure records are kept up to date
- Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit
The candidate
Joining the firm you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.
You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.
Skills required:
- Positive and professional approach
- Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
- Attention to detail
- Strong organisational skills
- Work efficiently and effectively under pressure and to deadlines
- Self-motivated and reliable with an ability to use own initiative
- Positive and professional approach
- Legal secretarial experience and or experience of audio typing or digital dictation would also be highly desirable.
What you can expect
- 25 days holiday (FTE) plus Bank Holidays
- Long Service holiday award - 1 extra week every 10 years continuous service
- Private Healthcare with BUPA (offered after probation is passed)
- Scottish Widows Pension Scheme (5% employer / 5% Employee)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance - 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Agile/Hybrid Working Policy
- Dress for your Day Policy
This is truly a firm who values their employees and are delighted offer training and support and career opportunity.
Please contact me today to discuss your application.
