Legal Secretary/Administrator

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Legal Secretary/Administrator

  • Location: Chelmsford
  • Salary: £25000 - £28000 per annum + Plus bonus and excellent benefits per year
  • Job Type:Permanent

Posted about 13 hours ago

  • Sector: Administration
  • Contact: Melanie Bell
  • Contact Email: MBell@theonegroup.co.uk
  • Start Date: ASAP
  • Expiry Date: 31 July 2025
  • Job Ref: BBBH54178_1751386926

I am looking for Legal Secretaries and Administrator's with experience in Conveyancing to join a Top 50 law firm at their office In Chelmsford.

Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.

Accountabilities

The successful candidate will work as part of a team, assisting in providing an efficient and accurate administrative service. You will be:

  • Able to update clients and agents regularly and provide email and phone cover when team leader is not available
  • Drafting contract packs and ad hoc letters
  • Preparing files for completion and attending to post-completion matters through to file closure
  • Able to show initiative when responding to queries and actively try to seek solutions to problems
  • Supporting and building working relationships with the team leader and wider team members
  • Effectively liaising with staff from other departments and external contacts as required
  • Accurately maintaining and updating client and other relevant contact details on the firm's database
  • Processing all forms including client questionnaires, money laundering form
  • Assisting in maintaining compliant and accurate file management and office systems
  • Proof reading all work, checking for spelling and grammar
  • Preparing report bundles both electronically and manually
  • Preparing completion statements and accounts forms
  • Scheduling and managing deeds to ensure records are kept up to date
  • Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit

The candidate

Joining the firm you will have a passion for all things 'property' related, you will understand the confidential element of the role and have the ability to work at a fast pace but still have the high level of attention to detail and accuracy.

You will play a key role in the provision of a high quality and responsive admin service, continuously applying improvements to increase client satisfaction, you will work collaboratively to maintain a consistency approach across the team.

Skills required:

  • Positive and professional approach
  • Able to communicate with a wide variety of different people from first time buyers to multi-million pound investor clients, buying and selling agents and mortgage brokers
  • Attention to detail
  • Strong organisational skills
  • Work efficiently and effectively under pressure and to deadlines
  • Self-motivated and reliable with an ability to use own initiative
  • Positive and professional approach
  • Legal secretarial experience and or experience of audio typing or digital dictation would also be highly desirable.

What you can expect

  • 25 days holiday (FTE) plus Bank Holidays
  • Long Service holiday award - 1 extra week every 10 years continuous service
  • Private Healthcare with BUPA (offered after probation is passed)
  • Scottish Widows Pension Scheme (5% employer / 5% Employee)
  • Staff Profit Share and Individual Performance Bonus Scheme
  • Salary sacrifice (Pensions, Staff Profit Share)
  • Life Assurance - 4 x salary / Permanent Health Insurance
  • Paid CSR Day
  • Enhanced Maternity/Paternity Leave
  • Subsidised gym membership
  • Electric car scheme
  • Agile/Hybrid Working Policy
  • Dress for your Day Policy

This is truly a firm who values their employees and are delighted offer training and support and career opportunity.

Please contact me today to discuss your application.