You will work as part of an administration team to provide professional, proactive, high level administrative support to an allocated group of fee earners and assist with client-facing enquiries as well as being a valued member of the Team.
Day to day responsibilities may include:
Produce correspondence, documents and completion statements, ensuring relevant documentation is produced to a high standard
Effectively liaising with clients and other external contacts together with staff from other departments
Support and build working relationships with the team leader and wider team members
Assist in maintaining compliant and accurate file management and office systems
Develop and maintain a good level of understanding of firm policy and process
To carry out photocopying and scanning in accordance with the firm's paper-lite and clear desk policies.
File opening including checking and adhering to compliance requirements
Receiving and processing dictation from team members to include the preparation of letters, reports, attendance notes and invoicing
Engross documents and report bundles both electronically and manually
Schedule and manage deeds to ensure records are kept up to date
To format, paginate, number and present documents in house style
Use the HMRC and HMLR portals for submitting Stamp Duty Land Tax returns and HM Land Registry applications
Diary management and organisation of meetings
Organising Team events
Liaising with clients and directing enquiries to the relevant fee earner
Supporting the Registry Clerk team with the preparation of licenses and faculty jurisdiction documentation
Provide support to other secretaries within the wider Divisional team and provide cover as and when possible
You will have the ability to contribute at an operational level, with excellent communication skills and:
Requirements needed;
Strong administration experience;
Positive, enthusiastic and professional approach;
Strong attention to detail, high level organisational skills and reliability;
Self-motivated with a desire to learn and an ability to use own initiative.
Ideally you will have experience working in the Legal sector and in audio typing
Our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and well being of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:
25 days holiday (FTE) plus Bank Holidays
Long Service holiday award - 1 extra week every 10 years continuous service
Private Health care with BUPA (offered after probation is passed)
Scottish Widows Pension Scheme (5% employer / 5% Employee)
Staff Profit Share and Individual Performance Bonus Scheme
Salary sacrifice (Pensions, Staff Profit Share)
Life Assurance - 4 x salary / Permanent Health Insurance
Paid CSR Day
Enhanced Maternity/Paternity Leave
Subsidised gym membership
Electric car scheme
Agile/Hybrid Working Policy
Dress for your Day Policy
