Receptionist/Administrator

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Receptionist/Administrator

  • Location: Saffron Walden
  • Salary: Negotiable per year
  • Job Type:Temporary

Posted over 1 year ago

  • Sector: Business Services Recruitment
  • Contact: Sophie Akers
  • Contact Email: sakers@theonegroup.co.uk
  • Duration: 10 months
  • Start Date: ASAP
  • Expiry Date: 16 December 2023
  • Job Ref: BBBH50268_1700128720

Our South Cambridgeshire based client, an award-winning device design and development consultancy, are looking for a Receptionist/Administrator to join their Facilities Management team, available to start immediately on a 10 month fixed term contract working within a beautiful setting.

Key information:

  • Easy to access via car, 5 mins from the M11
  • Free parking onsite
  • Hours are 9am - 5.30pm Monday - Wednesday and 8am - 4.30pm Thursday & Friday, with a degree of flexibility required to cover holiday etc.


The role will be varied and will evolve with the business so the successful candidate must have a can-do attitude with the ability to thrive in a busy, changing environment.

What you'll be doing:

  • Providing a seamless and effective reception service, including:
  • Being the first point of contact for calls and redirecting them, taking messages and emailing the intended recipient
  • Organising security and access passes for visitors and new employees - ensuring deactivation of these passes when appropriate
  • Booking and arranging meeting rooms and ensuring meeting room facilities are clean, tidy and ready for use.
  • Providing refreshments and ordering lunches for client meetings


Undertaking facilities administration and support, including:

  • Day to day management and stocking of the social area including purchasing of dry goods/food stock
  • Raising purchase orders and associated administration
  • Cleaning and maintaining coffee machines
  • Assisting the facilities team with health and safety matters, checks and administration, issuing permits to work and NDAs
  • General administration for business operations and facilities


You will need:

  • Previous experience in a customer-facing role
  • Experience of answering, screening and effectively directing external telephone calls, professionally and calmly
  • Strong written and verbal communication skills, with high awareness of audience
  • Excellent organisational skills and attention to detail - able to plan and prioritise own workload, multi-task and achieve deadlines
  • Experience of using MS Word, Excel and PowerPoint, and SharePoint would also be useful
  • Willingness to learn and take on new tasks as the role evolves



If you are interested, have a full UK driving licence and you're available for an immediate start, please apply along with your CV.